Buyer Agreements | About Time Tours

About Time Tours

Buyer agreements

Get the agreement signed before you unlock the first door

A written buyer agreement is now part of the job, and for most agents it means a detour: export the form, open a signing product, rekey the buyers, chase two signatures on different days, then file the result somewhere you will forget. About Time Tours keeps that loop beside the tour it belongs to, you bring the PDF, the app handles the fields, the order and the signed copy.

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Read this before you read the rest

Document signing may be offered as an add-on rather than part of the base product, and the add-on is not separately priced yet. There is no plan page that sells it, no card field, no trial clock. Where it is running today it was switched on by hand for an account we set up. Everything on this page describes software that exists and works; ask us to enable it rather than looking for a checkout.

From a blank PDF to a document out for signature

The agent screen is a checklist, and it will not let you skip your own half of the work. Each step turns green when it is genuinely done.

Step 1
Start from your own PDF
Upload the form you already use: your brokerage's, your association's, your state's. Nothing is generated for you and no form is imposed on you. Pick the state the agreement belongs to and the app shows the licence number you have on file for that state, or warns you that you have none.
Step 2
Place the fields
Tap where a signature, a date, or a text entry belongs and drop a field there. Every field is assigned to a specific signer, so the app knows whose turn is whose and what is still outstanding.
Step 3
Fill and sign your own side first
The agent fields are yours to complete before anything goes out. The screen counts your unfilled required fields and refuses to call itself ready until your signature is captured.
Send to clients
Send it to the buyers
Sending pushes a notification and an email to every buyer on the agreement. Send it again later and it goes out as a reminder rather than a second document. Sending is also blocked while your licence verification is still pending.

Where the buyers come from

An agreement is addressed to a client group, and the people in that group become Buyer 1 through Buyer 4 in order. That means the buyers have to be connected clients in the app before an agreement can go out to them. Signing happens inside the app, on their own account, not on an anonymous link.

The field editor

You open your PDF, choose a field type, and tap the spot on the page where it goes. Drag to reposition, drag the handle to resize, and assign it to whoever has to fill it in.

Six field types

Signature: Drawn with a finger or typed and rendered in a signature face. On the finished PDF a typed signature prints as the name you typed and a drawn one prints as a signed marker.
Initials: Same capture, sized for the margin of a page you have to initial.
Date: Date-picker entry, stamped into the signed file as text.
Text: A single line: name, address, licence number, a percentage you type in.
Paragraph: A taller box for a clause, a note, or an exclusion you spell out.
Check: A tick box, and the hinge for the two conditional behaviours below.

What the fields do once they are on the page

Assigned to one signer

Each field belongs to Buyer 1, Buyer 2, Buyer 3, Buyer 4 or the Agent. Colour-coded on the page, so you can see at a glance who still owes you what.

Required, or not

A required field has to carry a value before that signer's signature is accepted. The server does that check, not just the screen, and names the fields that are missing.

Linked fields

Chain text fields together and they behave as one long entry. Type into the first and the text wraps down the chain in order, so a long address flows across the ruled lines your form actually has instead of overflowing the first one.

Conditional fields

Attach fields to a tick box. If the box is unticked, those fields are treated as not applicable and never block a signature.

Exclusive checkbox groups

Group tick boxes with a maximum. Pick one option in a set and the app clears the others, so mutually exclusive clauses cannot both be selected.

Trimmed to the household

A template built for four buyers, used by a couple, drops the Buyer 3 and Buyer 4 fields when the draft is created. No orphan signature blocks on the page.

Signatures are captured two ways on the same pad: draw with a finger, or type your name and pick a face for it. Initials use the same control at a smaller size.

Place the fields once, not once per client

Field layouts are worth saving. When you finish placing fields, the app offers to keep the whole configuration as a template: the PDF, the state, and every field with its role, its required flag and its position. The next agreement starts from that instead of a blank page.

Who you can save it for

Just Me: A personal template. It appears under My Templates and nobody else on your team sees it.
My Team: Shared with a team you belong to. Every member of that team gets it in their Shared tab, so a team lead can standardise on one form.

Those two are the agent’s choices. Sharing a form with every agent on the platform is an admin action, so the standard state forms and anything your brokerage has assigned arrive in your Shared tab without you doing anything. The form picker groups what you can start from as Personal, Team, Brokerage and Shared, and choosing a state preselects that state’s default form, so the usual case is a form already picked for you.

Templates live in Documents, on the dashboard’s Quick links, alongside a history view of every agreement you have created, filterable by status. Your buyers get the same history on their side, so a signed agreement stays where they can find it.

The Clients screen in the About Time Tours app, listing each client with their state: one touring today, two active, one whose invitation is still pending, and one dormant. — Agreements are addressed to clients you have already invited. The invitation is the step that makes in-app signing possible.

Every state an agreement can be in

There is no ambiguous middle. The agreement carries one status, each signer carries their own, and both are on screen with names and email addresses attached.

Draft
Built but not sent. Fields can still be moved, and the agent's own fields filled in.
Sent
Delivered to the buyers by push and email. The first buyer is marked as awaiting signature.
Partially signed
At least one buyer signed and at least one has not. The next buyer in line is flipped to awaiting.
Buyer signed
Every buyer signed but the agent's signature is not yet on the document.
Fully signed
All signatures in. This is the point at which the signed PDF is produced.
Voided
Cancelled by the agent. It stops counting as the active agreement for that client.

Signing goes in order

Buyer 1 signs, then Buyer 2, and so on to Buyer 4. When one buyer finishes, the next one is marked as awaiting signature and the agreement moves to partially signed. A buyer who opens the document out of turn is told who they are waiting on, and the server refuses the signature even if the screen is bypassed.

Required fields are checked before the signature counts

When a signer submits, the server walks their required fields and rejects the attempt if any are empty, naming the field and the page it sits on. Fields switched off by an unticked conditional box are skipped, and so are the followers in a linked chain, because those inherit their value.

What exists once the last person signs

The signed PDF is generated at the moment the agreement becomes fully signed, and it is the artefact everything else points at.

A signature record per signer, holding the timestamp, the device and browser string, and a hash of the IP address rather than the address itself
An event log of the agreement's own history: draft created, sent, field values submitted, each signature, partially signed, fully signed, voided
The signature marked into the field where it was placed: a typed one as the name that was typed, a drawn one as a signed marker with the strokes kept on the signature record, and every other field value flattened onto the page
A Signing Certificate page appended to the end, listing the agreement ID, the completion time in UTC, and each signer with their status
A hash of the finished PDF, stored alongside it, so a copy can be checked against the record
A copy of the signed PDF emailed as an attachment to every buyer and to the agent

From the agreement screen the agent can view, download or share that file. The buyers keep their own copy in the app, and the emailed attachment lands in their inbox at the same time.

When the process does not run to plan

Real deals change terms and real buyers sign on paper at a kitchen table. Both have an honest exit rather than a workaround.

Void

Terms changed, or the relationship ended. Only the agent can void, the void is written into the agreement’s event history, and the screen then offers to start a fresh agreement for the same client. A fully signed agreement cannot be voided (the server rejects it) because a completed document is a record, not a draft.

Mark as manually signed

For signatures collected outside the app. The agent confirms twice, can attach a note explaining where the paper copy lives, and every signer is marked signed at once. It is written to the history as a manual completion, it is flagged on the agreement itself, and it cannot be undone. It records what happened elsewhere. It does not manufacture a signed PDF or any signature evidence.

The switch that stops you touring on an unsigned agreement

In Documents, on the dashboard’s Quick links, there is one toggle: require a buyer agreement. Leave it off and nothing changes. Turn it on and the app starts enforcing your own policy against you, which is the only version of a compliance feature that is worth anything.

On your side

A client cannot go on a tour until they have fully signed a representation agreement, including a client you have not sent one to yet. The app stops you under the heading Agreement required and names the people who have not signed, so you are not left guessing which one.

On the buyer's side

Their dashboard shows a documents card telling them a signed buyer agreement is required before tours can be scheduled, and it opens straight into the signing screen.

After it is signed

The card turns into a completed state that links to their documents, and tour creation is no longer blocked for that client.

The edges, stated plainly

You are going to put this in front of buyers who are signing something that matters. Know what it does not do before you do.

The add-on is not separately priced: Document signing may be offered as an add-on, and it does not have a published price of its own yet. There is no self-serve checkout and no trial for it. Access is granted on the account, so ask us and we will enable it. Until it is, Documents still shows on the dashboard's Quick links, marked Off.
Buyers sign in the app: The email your buyer receives tells them to open About Time Tours and points them at the app stores. It is a notification, not a signing link, so each buyer needs an account and the app.
Up to four buyers, in a fixed order: Four signer slots plus the agent. If your household has five names on the agreement, this is not the tool for that document yet.
You bring the form: No form library, no clause builder, no state-specific validation. The app places fields on the PDF you upload and collects signatures on it.

Not legal advice

This page describes what the software does. It is not legal advice and it is not a statement about what your state, your association or your brokerage requires of you. What belongs in a buyer representation agreement, when it has to be signed, and whether an electronic signature is acceptable for a given form are questions for your broker and your attorney. Bring their answers to the field editor.

Keep reading

Start with the tour, then talk to us about documents

Guided setup to the tour side is open to agents working Southeast Florida and supported Oregon markets. Signing is the add-on we turn on for accounts we set up, so if agreements are the reason you are here, tell us and we will talk about it directly.